As of 1 Jul 20, all Corps and Regional fixtures must now be submitted for approval to the AGA Secretary for onward authorisation by ASCB. Applications must be submitted as soon as practical but in any case at least 7 days prior to the actual event.

In addition and in conjunction with the authorisation process, please also complete and return the Fixtures List for Regional Secretaries and the Fixtures List for Corps Secretaries to Diane Walters as soon as fixtures are confirmed. NIL RETURNS ARE REQUIRED as if your fixture does not appear on the ASCB fixtures list then it will not be authorised or deemed eligible for PF travel funding. All fixtures previously submitted will be considered cancelled going forward and the ASCB calendar will be updated based on specific returns.

Regarding bacon rolls on arrival/lunch – provided you advise your intentions on your Risk Assessment (RA) it will be considered by the authorising person.

EVENT ORGANISERS SHOULD FOLLOW THESE STEPS IN ORDER TO GET FIXTURES AUTHORISED:

Step 1 – Open the AGA Event Flow Diagram, this explains the process and steps to follow.

Step 2 – Once you confirm the venue, you must access the Golf Club RA and cross reference it with the AGA Specific COVID-19 RA and the Generic RA at Annex B to the Safety Management Plan (SMP). Anything in the Golf Club RA that is not in either of the AGA RAs should be added at this point.

Step 3 – Produce your Admin Instruction incorporating any venue specific requirements whilst attaching the AGA Practical Guide for Event Organisers as an enclosure. All participants are to advise you on receipt of entry that:

1. Attended the mandated unit arranged Force Health Protection Brief – if they have not there is a link to the Brief in the AGA Practical Guide – they MUST watch the brief (video available via Defence Connect here).
2. Read, understood and acknowledged the guidance contained within the AGA Practical Guide.
3. Completed the FHP self-declaration questionnaire on the AGA website.

Step 4 – Forward to the Sec AGA the following Documents for event approval:

1. Event Admin Instruction (please include this Annex in your AI)
2. Updated COVID-19 RA
3. Updated Safety Management Plan (specifically the Generic RA)

Step 5 – The Sec AGA will review the submission and forward to the ASCB for approval. Confirmation of authority to proceed should be received within 7 days of receipt of the documentation. Approval will be granted or further questions may be raised.

Step 6 – Once approved, a nominal is to be sent to the Sec AGA, CC to Asst Sec AGA at your very earliest convenience but in any case by NLT 1000hrs the day prior to the event.

Step 7 – Post event, a confirmed attendance list is to be sent to the Sec AGA, CC to Asst Sec AGA.

If you have an further questions or queries please contact a member of the AGA Staff:

Sec AGA – Lt Col (Retd) Steve Davis (07843 017372)

Asst Sec AGA – Diane Walters (07810 861737)